Stickie~Board

With the help of Stickie~Boards all tasks with the status ready, in progress, feedback and solved are presented on a Kanban board.

New, done or rejected Stickies can optionally be shown. This requires tool support.

Working Memory (Status NEW)

The working memory contains all tasks with the status NEW. The initial entry in the system constantly takes place depending on the existing infrastructure and chosen procedure (paper -> tool based). Normally this entry should not take longer than 5 minutes. Information that has to be given in any case is specified by the team members in advance. A possibility is also that the guidelines are given by the head or team leader.

Minimal specifications could be:

to write down a meaningful short text (subject)
to point out the department giving orders
to enter or select the group of recipients (internal, external)
to set the priority
to specify the completion date (deadline)

Optional:

to add a description (is perhaps already there)
to supplement Stickie with attachments (screenshots, mails, etc.)
to make the classification into projects/files/categories (cluster)
to assign the responsibility (group assignment)
to document dependencies
to input the estimation of effort (through defined units, i.e. points)

The improvement of the task description is in the end done by the persons responsible, at a team planning meeting or within a Stickie-Run at the latest. The selection which Stickies are dealt with takes place during a team planning meeting. If tasks are accomplished outside the defined task package of the current Stickie~Run due to their size, a prioritization or also another Stickie, they should in any case be documented the intended way.

In very small organizations the use of Stickie~Flow in paper form will work well. The Stickie~Board can be put up at a central location and the Stickies can be shifted as paper pieces from NEW to DONE. In this case documentation is only possible in a very limited form on the Stickie (i.e. through predefined forms or prints).

Otherwise it is better to evaluate and additionally use an appropriate tool already before the implementation of the method. Considering the conditions in the end determines the success.